Camp on the Boulder
Camp Manager Job Description
Job Title: Church Camp Manager
Reports To: Chair of the Board of Trustees
FLSA Status: Exempt
Season: May 1- Oct. 15
Compensation: $350-$400/week plus room and board while serving at the camp.
Summary: Provides an atmosphere of Christian Ministry in relating to Board Members, Camp staff and guests. Manages, maintains and directs church camp facilities by performing the following duties personally or through subordinates.
Essential Duties and Responsibilities include the following: Other duties may be assigned.
- Employee Relations
- Hire and train staff
- Assign staff responsibilities
- Maintain time and payroll records
- Supervise and schedule staff and assign housing areas
- Prepare and conduct pre-camp and in-service staff training
- Annually update employee handbook and staff job descriptions
- Maintain and review records and perform evaluations of all staff twice during a camping season
- Provide leadership for developing good morale and Christian well-being among staff and campers
- Attend all Camp On The Boulder Board of Trustees Meetings and meetings of the Yellowstone Conference Camping Committee.
- Manager is responsible for implementing COB Board decisions.
- Make budget recommendations annually and review semiannually with the Board of Trustees
- COB Board needs to approve all non-budget expenditures in excess of $1000
- Develop and implement cost controls for camp operations to stay within income
- Maintain camp operating costs at or below budget
- Develop and implement a cost effective food service program
- Supervise sales and inventory of all camp concessions and avoid deficit net income
- Process and assess orders for camp supplies
- Maintain and review records and evaluations of all operations including food inventories, camper concerns and recommendations for the following season.
- Evaluate and address all customer concerns
- Define and monitor crisis management and safety plan, including emergency procedures, to include, but not limited to; fire, water source, sanitary system, food poisoning, injury, death, etc.
- Develop routines, schedules and procedures for camp operations
- Oversee all building and capital projects and keep the Board of Trustees advised on needed improvements
- Develop and implement a marketing plan to build capacity camper days throughout the camping season. The Manager will work with a committee of Board members and a budget will be provided for this purpose. The actual percentage needed will be determined in January of each year by the COB Trustees and the Camp Manager.
Coordinate with the Camp Treasurer on the following:
- Payment of all camp bills
- Collection of all camp fees
- Petty cash system
- Financial accounting, receipts, bank deposits, audits and other financial records
Competency: To perform the job successfully, an individual should demonstrate the following competencies:
- Problem Solving - Identifies and resolves problems in a timely manner; develops alternative solutions.
- Operational Management – Manages the business/financial position of the camp; schedule/organizes outside groups; Able to plan, organize and carry out daily camp operations; Able to assess maintenance needs of the camp.
- Project Management - Develops project plans; Coordinates projects; Communicates changes and progress.
- Strategic planning - Develops written strategies to achieve organizational goals now and into the future.
- Interpersonal - Focuses on solving conflict, not blaming; Able to meet the public and speak to groups; Able to resolve conflict with staff and customers.
- Oral Communication - Demonstrates group presentation skills; Participates in meetings.
- Written Communication - Writes clearly and informatively.
- Delegation - Delegates work assignments.
- Leadership - Inspires and motivates others to perform well; Inspires respect and trust.
- Managing People - Includes staff in planning, decision-making, facilitating and process improvement; Improves processes, products and services.
- Ethics - Upholds organizational values for a Christian camp.
- Christian example –Manage with Christian witness in words and actions and expect the same from staff and campers.
Education/Experience: Four-year college degree plus a minimum of two years’ experience in applicable Christian leadership; or equivalent experience or equivalent combination of education and experience. Demonstrated competence in camp and retreat program leadership and management through previous experience or training is desirable. An active Christian faith and someone who understands and supports the beliefs and practices of the United Methodist Church and its outdoor and retreat ministries.
Language Ability: Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Math Ability: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, wages.
Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills: To perform this job successfully, an individual should have knowledge of Word Processing and Spreadsheet software. Microsoft Office knowledge is preferred.
Supervisory Responsibilities: Supervise all staff and contract personnel and volunteers using work policies consistent with Montana law and Christian ethics. This includes all job assignments, evaluations and clear communication of expected performance. Provide disciplinary action if required.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly exposed to outdoor weather conditions. The employee is occasionally exposed to work near moving mechanical parts; extreme cold (non-weather) and extreme heat (non-weather). The noise level in the work environment is usually moderate.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus. While performing the duties of this job, the employee is regularly required to walk and talk or hear. The employee is frequently required to stand. The employee is occasionally required to sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and taste or smell.
- An active, current member of the United Methodist Church is preferred
- Confess Jesus Christ as Lord and Savior
- Honor mission statement of Camp On The Boulder
- Represent Jesus and the Camp both on and off the job
- Disciple younger ministry team members
- Be a servant witness to all